Board Meeting Minutes - 3/24/18

Board of Directors Meeting
Friends of Lake Norman State Park


March 24, 2018
Lake Norman State Park Visitor’s Center


President Michael Polzin called the Board of Directors meeting to order at 1:10 PM.  Those in attendance and constituting a quorum were:
Present:  Michael Polzin, Jeff Cooper, Jenni Wyatt, Katie Gradert, Shannon Johnson, Kathie Kemp, James Pogue, Vicki Taylor & ex-Officio Advisor Greg Schneider
Absent:  Alison Hemingfield, DebbiePage, and Jeff Pelchat


Secretary’s Report—Jenni Wyatt
Minutes of the March 13, 2018 Friends of Lake Norman State Park organizational meeting were distributed to each board member to read.
MOTION by Vicki Taylor:
Move to approve the minutes of the March 13, 2018 organizational meeting.
Seconded by James Pogue and carried without dissent.


Current Business
President Michael Polzin displayed a proposed draft of FLANO By-Laws on the projection screen.  This draft had been sent to each board member prior to this meeting.  Each member had been asked to review the draft By-Laws and make suggestions for revision.  President Polzin made copies of these suggestions.  These copies were distributed to the board members at the meeting.  Using the draft By-Laws projected on the screen as a template, each article and every section was reviewed, discussed and revised as needed.
MOTION by Jeff Cooper: 
Move to accept the Friends of Lake Norman State Park Chapter By-Laws.
Seconded by Kathie Kemp.  Motion passed with unanimous assent.


President Polzin stated he would send the By-Laws and other needed documentation to Friends of State Park to obtain charter approval at their April 28, 2018 Board of Directors meeting.
ACTION ITEM:  President Polzin


President Polzin asked us to discuss the frequency and timing of future Board Meetings.  Board Meetings will be held quarterly.  Special meetings will be called as needed.  By unanimous consent, the next Board of Directors meeting is scheduled for Monday, May 7, 2018 at 6 p.m. at the Lake Norman Visitor’s Center.  The consensus was quarterly board meetings would be held Mondays at 6 p.m.  Future meeting dates will be discussed at the next Board Meeting.  The agenda format used at today’s meeting will be the agenda template for future meetings.


New Business
Jenni Wyatt presented a sample letter that she drafted after the organizational meeting.  This letter was given to each board member to review.  Because many have expressed interest in Friends of Lake Norman State Park, it was suggested that we send out an email letter updating our charter membership of our activities to date.  The draft letter will reviewed and revised by the Board.
ACTION ITEM:  Board members will review letter and email Jenni Wyatt their revisions.  Secretary Jenni Wyatt will make revisions, email final copy to Board members for approval and then email letter to charter membership


Tour of park by Park Superintendent, Greg Schneider, scheduled for April 9, 2018 at 6 p.m.  
ACTION ITEM:  Greg Schneider will schedule van for park tour and arrange a time for Debbie Page to tour park facilities if she is unable to attend.


Kathie Kemp stated she is starting to work on logo and asked Greg Schneider for iconic images associated with the park.  
ACTION ITEM:  Kathie Kemp will work on logo for possible presentation at the May 7, 2018 Board meeting.


Friends of State Park liability insurance document was given to Vicki Taylor to review.
ACTION ITEM:  Vicki Taylor will review document and follow-up with Jim Richardson of FSP to determine status of liability insurance for Friends of Lake Norman State Park Board members.


It was determined that an accounting process for donations and expenditures will be needed.   Once approved, our chapter will also need a mailbox address.  The consensus was the chapter mailing address would be Troutman, NC. 
ACTION ITEM:  Treasurer Katie Gradert will contact Jim Richardson to determine how funds will be deposited, accounted for and distributed from FSP.  She will develop an accounting process for the chapter and report on it at the May 7, 2018 Board meeting.


Meeting adjourned at 3:00 p.m.
Minutes submitted by Secretary, Jenni Wyatt.
Review and approved 3/26/18 by President Polzin.

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